Litigation Support Services

The opportunity exists for law firms and corporations to leverage the use of technology for the benefit of managing litigation cases as well as mergers/acquisitions. There has been an increase in the use of both electronic and scanned documents being managed in databases such as Summation, Relativity and other software. The ease of access, mobility, volume of electronic data, and electronic exchange all contributes to benefits of using litigation support technology to manage evidence.

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Document scanning and coding

Docu Plus provides production level scanning of black & white or colored pages for typical letter sized documents and can accommodate oversized documents. We specialize in outputting to popular formats such as Summation, Concordance, RingTail, Adobe, (and many others) to support the effective use of your litigation support software.

Docu Plus's use of Optical Character Recognition (OCR) and Optical Word Recognition (OWR) when a document is scanned means the resulting images are converted into searchable text files, allowing for easy searching of document content. This is particularly helpful where certain key words or phrases need to be identified, tracked and managed.

Coding provides a standardized system of identifying and capturing relevant content from a collection of scanned images. When a document is coded, fields are generated in a database that assists with indexing important information about the document. Typical data fields include: document date, tide, type, author and recipient.

Of course when coding it is important to consider logical document boundaries and attachment range relationships to protect the integrity of the information. In logical unitization, key variables are used to distinguish documents from each other and to define attachments among contiguous documents.

The practical purpose of document coding is to have data organized for efficient retrieval. Coded information can be searched in a database or referenced in organized lookup tables.

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Electronic Data Discovery/ e-DISCOVERY

With over 90% of all business records now being created electronically (ESI or Electronically Stored Information) and over 70% of those records never being printed, Electronic Data Discovery, or e-Discovery, has become a critical component of the discovery and production process. Using e-Discovery, electronic files such as emails, spreadsheets, word documents, etc., are converted into uniform image and data files that can be loaded directly into litigation support software.

Docu Plus offers a full range of e-Discovery services assisting corporations and law firms to gather, filter, review and reduce massive electronic data collections into a litigation ready database. Whether information is stored on servers, hard disks, CDs/DVDs or other storage media, DOCU PLUS has the expertise and technology to extract computer files from their storage media.

We leverage the industry’s leading technologies with proven processes and best practices to ensure even the highest client expectations are met every time. From preservation to production, Docu Plus stays at the forefront of new technology applications, while adapting our recommendations, services, processes and expertise to individual client and matter needs.

Docu Plus provides high quality service throughout various stages of the discovery process:

  • Planning & Consulting
  • Preservation & Collection
  • ESI Processing
    • Culling & Filtering
    • Native File Processing
    • File Conversion
  • Paper Discovery
    • Scanning & Coding
    • Reprographics & Blowbacks
  • Hosting & Review

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Electronic or “virtual” closing binders

Use of an eClosing Book has gained popularity because it is an efficient way to produce an electronic collection of final legal documents. Using an eClosing Book reduces the amount of effort and cost that goes into producing a final collection of documents and eliminates the need for a lot of storage space.

Docu Plus leverages the efficiency of Adobe Acrobat's PDF format to compile and construct eBooks. Word documents, images and electronic documents can all be included. Navigation of files is made easy with searches, bookmarks and hyperlinks.

Docu Plus can take your paper and/or electronic closing documents and organize them into a fully searchable and indexed eClosing Book. You and your clients will be able to easily and intuitively search and find specific documents.

Every eClosing Book is produced with your firm's logo and information in full colour on the CD face and case cover.

This same process can be applied to create electronic appeal books (eAppeal Book)

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Electronic minute books

Docu Plus in collaboration with its partner Lawfice has developed a unique solution to manage corporate minute books.

The Electronic Minute Book takes the risk out of securing and storing a physical hard copy of an entity’s minute book. With stringent access rights management, you can update the resolutions, registers, minutes and other sections easily. Accessible 24/7, maintaining the minute book becomes streamlined process.

  • Avoid the expense of insurance, storage and courier fees for physical minute books
  • Online review and sharing
  • Easy to collaborate with others to complete minute book requirements
  • Reserve the Electronic Minute Book to ensure there are no duplicate entries
  • Online voting and signing (digital signature)

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Digital Signature

Docu Plus has integrated into its transfer process the relevant services of Lawfice and UnikSign, which use a Public Key Infrastructure to apply a digital signature certificate to each transferred document. This protects the integrity of the electronic document, keeping intact the information that proves the authenticity of the paper document’s content in accordance with the requirements imposed by the AELFIT and Evidence Act in Canada.

The use of digital signature, in contrast to a simple electronic signature, confirms the identity of the signatory and non-repudiation of the signature. Thus, this technology will make the connection between a signatory of a document and the document itself.

Furthermore, the use of a digital signature on a document will help to protect its contents and to retain its integrity throughout its life cycle.

In short, when it comes time to recommend or simply advise a company or a consumer on the use of a system to protect the probative value of a document, it is important to ensure that the system will use a digital signature.

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